• Visitor & Phone Management: Operate the main telephone switchboard, route calls appropriately, welcome incoming visitors, and manage the guest sign-in log.
• Mail Distribution: Receive, open, sort, and distribute incoming physical mail; prepare outgoing postage, and manage digital faxes via Microsoft Outlook.

• AP Processing: Process vendor invoices by verifying details, attaching corresponding documentation, assigning general ledger (GL) codes, and entering information into accounting software.
• Reconciliations & Payments: Reconcile monthly vendor statements, investigate billing discrepancies, and process outgoing checks and ACH payments.
• Shipping & AR Assistance: Process daily shipments by printing and matching invoices to paperwork, mailing/emailing invoices to customers, and assisting with light collections by contacting accounts regarding payment status.
• Inventory & Clerical: Order office supplies, manage inventory levels, and perform routine office duties including photocopying, scanning, and filing.
• Event Coordination: Coordinate food ordering, setups, and logistics for company breakfasts, luncheons, corporate meetings, off-site events, and holiday parties.
• Cross-Departmental Support: Assist with special data projects using Microsoft Word and Excel, support year-end accounting audits, and provide backup coverage for customer service and human resources as needed.

• Education: High school diploma or GED required.
• Experience: Minimum of 3+ years of dedicated Accounts Payable experience AND 3+ years of general office administration experience.
• Software Proficiency: Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with Microsoft Access is a plus.
• Core Skills: Strong organizational skills, impeccable attention to detail, and excellent written and verbal communication.
• Mathematical Aptitude: Ability to calculate basic formulas (addition, subtraction, multiplication, division), manage quantity/weight calculations, handle U.S. currency, and perform basic conversions (e.g., kilograms to pounds).
• Physical Metrics: Ability to comply with all company safety policies and occasionally lift or move office materials weighing up to 10 pounds.

• Insurance: Comprehensive Medical, Dental, Vision, Disability, and Life Insurance.
• Retirement & Financial: 401(k) Retirement Plan with a Company Match, Profit Sharing, and a Voluntary Flexible Spending Account (FSA).
• Paid Time Off: Paid Vacation, Paid Holidays, and Paid Time Off (PTO) days.
• Perks & Allowances: Employer-paid uniforms, safety shoe allowance, prescription safety glasses allowance, and employee referral bonuses.
• Professional Development: Corporate College Tuition Reimbursement Program.
• Travel: Mileage reimbursement for any company-related business errands.

Candidates are required to pass a Criminal Background Check and a 10 Panel Drug Screen.